2019 NRHA Fall Board of Directors Meeting Wraps Up

For Immediate Release – August 28, 2019 –  Oklahoma City, Oklahoma –  The National Reining Horse Association (NRHA) Executive Committee and Board of Directors met at the conclusion of The Run for a Million, which featured the Million Dollar Invitational—the focus of Paramount Network’s “The Last Cowboy”—in Las Vegas, Nevada, to discuss topics surrounding the goal of growing reining worldwide.

One highlight was unanimous approval of the 2020 NRHA Worldwide Eligibility Policy with changes that were supported by members who participated in a recent survey about the topic. The Eligibility Committee dedicated significant time and effort to developing the policy throughout the year, convening for numerous meetings and conference calls, developing and deploying the survey, interpreting the survey’s results, and processing feedback on the draft of the policy.

Other accomplishments during the meeting included:

  • 2020 Dues & Fee Policy was approved with no changes from the 2019 policy.
  • 2020 NRHA Derby, 2020 NRHA Futurity, and 2020 Adequan® North American Affiliate Championships conditions were approved. Additionally, the inclusion of 7-year-old horses in the 2020 NRHA Derby conditions was also approved.
  • Approved changes to the NRHA Nomination Program, including the addition of 7-year-old horses to the North American program, new European program money splits, and a $10 handling fee for European program nominations not submitted online.
  • Addition of one executive committee seat starting in 2020 was approved. This member will be elected by the board for a one-year term. In addition to the qualifications outlined in the NRHA Election Procedures, all candidates for this seat must have served at least one year on the NRHA Board or two years on an NRHA Committee.
  • Affiliate applications were approved for the Japan Reining Horse Association (RHA), Southern New South Wales RHA, and Israel RHA.
  • Developing affiliate applications were approved for NRHA Chile, NRHA Thailand, and NRHA South Africa.
  • A gradual increase to the North American nomination fee was approved to ensure that future NRHA Futurity and Derby purses stay in line with inflation. The change will start with 2020 weanling nominations ($320), followed by $20 annual increases over the next five years. The current $300 nomination fee has remained unchanged since the program’s inception in 2008.
  • NRHA’s medications program was discussed. No positive medications test results have been received year to date. It was approved for staff to develop procedure for accommodating show management inquiries to test at specific events. Additionally, the board supported that NRHA rules prohibit the use of cannabidiols (CBD) and their metabolites.
  • Term limits for members of the NRHA Judges and Stewards Committees were extended to improve education and teaching structure.
  • A proposal to build purses in the Adequan® North American Affiliate Championships was discussed.
  • NRHyA Officer election revisions were discussed with a proposal to be submitted for approval in 2020.
  • The board agreed to move forward with a rule-change proposal to add a fee for classes that do not charge an entry fee (similar to the current 5% NRHA fee based on entry fees, excluding those classes required to have an entry fee of $0).
  • Organization of the NRHA Handbook was updated, placing related sections in a more logical order and moving some items to the NRHA Record Book as online policy.
  • The Finance Committee’s recommendation to pass on a price increase from NRHA’s trophy supplier for one year in order to allow time for other avenues to be researched was approved.

“As you can see from the above summary, we had a very productive meeting,” said NRHA President Mike Hancock. “Thanks to the NRHA staff for preparing all the material and distributing it well in advance so the board could be well-informed. As always, I was impressed with the dedication and deliberation of your board. I would also like to thank all the members who provided input and feedback on the Eligibility policy. Your involvement in the process was essential; remember we are all in this together!”

Show Result Update – August

In July, we posted an update on the status of inputting show results in the NRHA office. In just the past few weeks, much progress has been made to attack the mountain of results coming in from the peak of show season. More than 50 shows have been entered in less than one month’s time, plus dozens of affiliate rosters were finalized to assist those looking toward their region’s NRHA Affiliate Regional Championship (ARC). Amidst this activity, positive indicators show NRHA is up 4% in year-to-date approved shows through the month of August.

As of August 1, all North American Affiliate Regional Championship (ARC) qualifying slates held through June have been completed. Additionally, all have been completed for the first two ARCs (to be held August 29–September 1 for South Central and Eastern Canada Regions). For all remaining qualifying events, we have completed, or are completing, events held through July 14. All other events are being processed in the order received with a small number of June shows next in line.

While doing this, we have been maintaining a less than two-week turnaround on transactions submitted to the office for processing (e.g., memberships, transfers, nominations, etc.).

Did You Know?
Each horse, rider, placing, and score is hand-entered for every class. That’s about a half-million in one year, or about 2,000 data points entered and verified for every day the NRHA office is open. Additionally, all memberships, licenses, etc. submitted at an event must be processed before the results can be entered.

Ten Things You Can Do to Speed Up the Process

Want to help make sure this process goes smoothly (and quickly). It would be helpful to make sure:

  1. Your membership is current and is the correct type
    a. The owner’s membership is current and the correct type
  2. Your horse is licensed
  3. Your horse’s ownership is up to date on the license
  4. You haven’t entered a class for which you are not eligible
  5. You haven’t entered a class for which your horse is not eligible
  6. NRHA receives complete results—with tabulated placings/scores for all slates, and including accurate rider and horse IDs, plus the NRHA 5% retainage and medications fees
  7. NRHA receives complete, accurately calculated payouts
  8. NRHA receives complete affiliate rosters on a monthly basis
  9. Paperwork submitted at the event is complete, and correct payment is given

Show Result Progress

We understand and share your frustration with the posting of show results and updating NRHA standings. We apologize for any problems that this backlog has presented.

Christa Morris-Stone, NRHA’s Assistant Commissioner, recognizes the processing time and the steps staff is taking to enhance member services: “We acknowledge that we need to improve the level of service to our members when it comes to our current turnaround time. We have a dedicated and compassionate staff who are taking on this goal head-on, and the results of their efforts will be more apparent over the next few weeks.”

We have cross-trained several members of our Member & Show Services Team in recent weeks and also are training additional staff—those already employed elsewhere in NRHA. The training process is extensive because team members entering the results must be fully educated in the rules associated with the input process. Each placing in every class is hand-entered with membership, ownership, and eligibility verified.

At this time of year, we have deadlines for both European and North American affiliate regional standings. Those qualifying shows are being processed as a priority. One key component to producing timely standings is for affiliates to send their membership rosters to NRHA on a monthly basis or immediately following their circuit shows. Delays in sending rosters to NRHA delays the office staff and causes a backlog—especially at a peak time of year when 300 to 400 shows are held over a period of 60 days.

More shows are being inputted daily, and NRHA management is implementing a plan to enter the vast majority of circuit show results before the end of July. Thank you for your understanding, and we will work to get the results posted as soon as we can!

Find Your Next Show Online

Beginning with the August 2019 issue of the NRHA Reiner, the event approvals previously found at the back of each issue will be moving exclusively online (find them here). This change is being made for three main reasons:

  • More timely updates. With event approvals available online, the posting of events will be more up-to-date as you plan out your schedule.
  • Events at your fingertips. Easily access event approvals wherever you need to find them—on your phone, tablet, or computer.
  • Open up the Reiner to new content. This frees up 10 to 15 pages per each issue of the NRHA Reiner, allowing more room to tell the stories of the people, horses, and events that make this sport great.

Secure and Protected: Your NRHA Records

Over the past week, we have received several inquiries pertaining to NRHA data and how it is secured. Serving as the standard-setting and recordkeeping body for the sport of reining, ensuring the safety and integrity of data is at the forefront of NRHA’s responsibilities. Although efforts aren’t seen by members on a daily basis, a strong line of defenses is in place to ensure that our history is protected.

NRHA maintains three separate, distinct databases: an internal production database for data pertaining to members, horses, shows, etc.; an external website database for pushing data to be viewed on nrha.com; and an accounting database. NRHA backs up all databases on an hourly basis and then a redundant backup is saved offsite every 24 hours. Archives of these backups also are saved for an extended period. There also are other layers of security such as edge routers, firewalls, intrusion detection, encryption, physical and credential authentication, etc. to control access to the databases.

This process ensures the integrity of NRHA’s data so that:

  • Backups are available if the NRHA office was destroyed or another disaster recovery was needed
  • Denial of service (DoS) attacks cannot affect internal processing
  • If the website was compromised, the internal production database and accounting database would remain isolated and inaccessible from outside entities
  • Heavy website traffic cannot impact internal processing

The process of populating data on nrha.com is always to refresh the website database and all of the data displayed on the website. This ensures that the most recent and accurate data is displayed at nrha.com.

Populating the website database inserts the newest data first. Occasionally, this process can get interrupted and leave the website only partially updated. This is what occurred during last week’s storms. Even though both databases are hosted offsite, the program that populates one to the other runs locally from NRHA. Thus, any interruptions in power can interrupt the update.

“I am sure that many of you are much more technical than I am. Your questions are probably much more involved than the ones that I could formulate. However, it appears to me that our data is safe and the loss of power in our part of Oklahoma City did not cause any loss of information,” said NRHA President Mike Hancock. “NRHA holds the integrity of our sport’s records as a key component that’s core to our mission.”

If you have further questions about NRHA’s recordkeeping processes, please contact NRHA Assistant Commissioner Christa Morris-Stone at (405) 946-7400. Founded in 1966, NRHA is a nonprofit organization dedicated to promoting the reining horse worldwide while celebrating and advancing the finest traditions of Western horsemanship. NRHA encourages the public interest in agriculture and ranching activities, provides for all levels of reining competition, and maintains the recognition of worthwhile purses.